What documents do you need to rent a house or flat?

While moving into a new home can be an exciting experience, it can also prove stressful at times. As well as finding the perfect property, making sure the rent is within budget, getting tenants insurance and scoping out the area, you may be concerned about organising all the documents you’ll need for your application.

So, when it comes to paperwork, what do you need to rent a house or flat, exactly? Well, there are quite a few documents you’ll need ready for the landlord or letting agent. This is because they’ll need to check your right to rent property in the UK, confirm your identity, check your employment status and assess your credit score.

To help make the process as streamlined and stress-free as possible for you, we’ve put together this handy guide on what documents you need to rent a house or apartment in the UK. 

Moving home documents for renting

What do you need to rent a house or flat?

So, what do you need to rent a house or flat? We’ve categorised the documents you need below so you can get everything ready for your house move.

Character and employment references

A letting agent or landlord will ask you to provide references that indicate your eligibility for the property that will become your home. Often, whether your application is successful or not will depend on the results of your references. There are several things that will be checked as part of this process, including what your character is like and your employment and salary information.

You’ll need to speak to your employer and ask if they’ll provide a reference for you confirming your employment details, your income and giving an insight into your character. You may also need to provide a reference from your previous landlord that shows you’re a responsible tenant, for instance stating how reliable you are with rent payments and how well you looked after the house or flat.

How you provide your references will depend on the way in which the letting agent or landlord handles their referencing. If they manage this manually, you’ll need to provide a written copy of your references along with the referees’ contact details. If the agent or landlord uses an external company to process references, then you may need to get set up with the company and provide the contact details of the relevant people. Typically, the company will then get in touch with them via phone or email to obtain the references. 

Documents that show your income and employment status

In addition to getting a reference from your employer, you’ll need to provide certain documents that prove your employment status and your monthly or annual income. This is so the landlord can determine if you can afford the rent and that your income is stable. Which documents you need to give will depend on whether you’re a full-time employee or self-employed.

If you’re an employee

If you’re an employee, there are several documents you can provide to prove your income and employment. This is most commonly three to six of your most recent payslips from work. Alternatively, you can provide your contract of employment or a letter from your workplace, as long as it contains the relevant information. Technology is helping to make the income verification process much smoother, with innovations in the use of Open Banking, we're now able to automate this process in many cases, where your letting agent uses our Tenant Referencing services you'll be able to benefit from this feature.   

If you’re self-employed

If you’re self-employed, you may need to prove your earnings over a longer time period – often between one and three years. This could be in the form of bank statements, trading records or your tax returns. If you use an accountant, you may also need to provide their details so the letting agent can get a reference from them.

The reason the landlord or letting agent will need confirmation of your income is so that they can run an affordability check, which establishes whether you will be able to keep up with rent payments. To pass this part of the application process, your salary will need to be 30 times higher than the monthly rent. For example, if your rent is £800 per month, your annual salary will need to be £24,000 or higher. If you’re moving into a flat with friends, family members or your partner, the affordability check will take all incomes into consideration.

Documents that confirm your identity and right to rent

So, what other documents do you need to rent a house or flat? You’ll also need to provide paperwork that confirms your identity and your current address, such as your passport, driving license or a utility bill. If you’re moving to the UK from abroad, you’ll need to provide a copy of your visa.

You must also provide documents that prove you and any other adults living in the property have the right to rent in the UK. This could be a passport, national identity card, immigration status document or other paperwork listed as acceptable in the Government’s list for right to rent checks.

Credit references

Often when you apply to rent a property, the landlord or letting agency will run a credit check to assess your credit score. This gives them insight into your credit history so they have an idea of how reliable you may be with rent payments. Your credit score is calculated by looking at several financial factors and can be impacted negatively by things like missed payments, unpaid loans and defaults on accounts.

While there’s no document you need to provide that states your credit score, it’s an important piece of information to have before you apply to rent a property. This is because having full visibility of your credit score, good or bad, will help you to manage this part of the application process. For instance, if you have a less-than-perfect credit score, you may still be able to rent the property. This may mean paying rent upfront or have a guarantor co-sign your tenancy agreement. This means that if you’re unable to pay your rent, your guarantor will step in and pay the rent to the landlord.

It’s important to note that your landlord or letting agent cannot complete a credit check without your permission, and they cannot make you pay any fees for carrying one out. If you’d like to check your credit score, you can do it for free using TotallyMoney

No matter where you’re planning to move, it’s worth preparing the documents you need to rent a house in advance if you can. Demand for properties can be extremely high, so when an attractive house or flat comes along, there may be many prospective tenants keen to make it their own. This can mean that time is of the essence when it comes to house-hunting.

Having all the necessary paperwork ready in advance means you can hand it over straight away once you find the right place. This could give you the advantage over other tenants who need time to get their paperwork together, especially if the landlord is keen to get everything sorted quickly.

Plus, by having everything ready to go, the rest of the process should be less stressful, giving you more time to plan other elements of the move into your new home.

 

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